Book time manually in the Timesheet calendar.

To access the Timesheet calendar, under Time & Expenses, select Timesheet calendar.

You can book your time manually in two ways in the timesheet calendar.

Single click one cell or select multiple cells in the Timesheet.

The first option is to single click on a cell or select multiple cells at a time.

PSOhub will open up the following window:
(Note: if you double-click one cell, PSOhub will open up two windows, one behind the other - once you are done with the first entry, you can either X out of the second window or create another entry).

  • Date & time: If you click the down arrow, PSOhub will display the date, start and end time of the time entry corresponding to where you clicked in the Timehseet.

  • Number of hours: Will display the number of hours corresponding to the cell(s) you have selected for this time entry (one single click corresponds to 30 minutes). .

  • Time classification: You will select here the time classification for this time entry. Note that if this time entry relates to internal time, you will need to choose Internal in order for PSOhub to display an internal project.

If you select Project or Internal you will need to complete the following fields:

  • Customer: use the down arrow to select the customer of the project related to this time entry.

  • Project: once you have selected a customer, PSOhub will display the list of all active projects related to this customer.

  • Line ID: By default, PSOhub will display the first active contract line. You can change it via the down arrow.

  • Role: PSOhub will display the first role (in alphabetical order) it will find that is assigned to you. You can change it via the down arrow.

  • Description: Will display the title of this time entry when it was an appointment in your calendar (Outlook or Google). You can change this information if you need to; it will not be reflected back to your calendar (Outlook or Google).

Once you are done, hit Save. You will see that the time entry is now shown in medium green.

If you assign this time entry to Absence or Holiday, once you have selected either one of these two options, simply hit Save; PSOhub doesn't require any project for these two types of time entry.

Hit New time entry

The second option to book your time manually is by clicking on New time entry at the top right of the screen.

PSOhub will open a window with the same fields as when clicking on a cell.

  • Date & time: By default PSOhub will set the entry at the actual current day but you can change this if you want to. It will also set the From/Until to the same current time, best practice is to leave it as is and go directly to the next field Number of hours.

  • Number of hours: Will be set to zero automatically. Simply overwrite the field with the number of hours for this time entry.

  • Complete the other fields with the right project information and once you are done, hit Save.

Colors of the time entries

  • Grey: PSOhub has retrieved your calendar (Outlook or Google) and is not able to find a match to any project. You need to assign the time entry to a project; until then, the hour(s) will not be taken into consideration in the calculation of the "hours per week".

  • Light green: PSOhub has retrieved your calendar (Outlook or Google) and has assigned the time entry to a project as a possible match. You will need to confirm the assignment of the time entry to this project; until then the hour(s) will not show in the project and will not be taken into consideration in the calculation of the "hours per week".

  • Medium green: PSOhub has retrieved your calendar (Outlook or Google) and has matched the time entry to a project as a 100% match. This is also the color of a time entry that you create manually. You do not need to confirm anything, both the project and the calculation of "hours per week" have been updated with the time entry.

  • Dark green: The time entry is assigned to an internal project.

  • Light yellow: The time entry is assigned to the time classification Holiday.

  • Light orange: The time entry is assigned to the time classification Absence.

  • Dark orange: The time entry has been invoiced and can't be changed.

Drag & Drop functionality / Increase & decrease time entry.

You can drag and drop a time entry that has been saved from one day to another. You can also increase and decrease its time length; simply hover your mouse over the cell and use the up and down arrow to increase or decrease the cell.

Understand the Timesheet Calendar layout.


Learn how to automate your time entries via the retrieval of
your Outlook or Google calendar.


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