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Automatic monthly invoicing of T&M
Learn how to generate automatically and on a monthly basis the invoicing of your T&M contract lines.
Julie Bennett avatar
Written by Julie Bennett. Updated over a week ago

Set up your T&M contract lines to be invoiced automatically on a monthly basis.

In order for your T&M contract lines to be invoiced automatically and on a monthly basis, they need to be set up as such in the Smart Contract Settings of the contract line.
Note that this setting must be done before any time is booked; if the contract line was initially set up as Manual and time was booked against the contract line, you won't be able to change the invoicing type to Monthly T&M.

When you define your projects with T&M contract lines to be invoiced automatically on a monthly basis, you also need to define the date on which the invoices will be automatically generated.

This parameter is located in the Settings of PSOhub (Gear icon) / Invoice settings / Monthly time & materials (SMART) and will apply to all your projects.

The field Day of the month (1-28) is where you will enter the date on which PSOhub will generate the invoices. The transactions will be processed at 18:00 CET on that day of each month.

Because the invoices will be generated automatically you can decide that you want:

  • The invoices to be first generated as drafts. This will allow you to review it, modify and then send it yourself or even delete it.

  • Or to be automatically approved and sent to the customer (or

  • This setting is located in the left section of the project in the field Smart Invoice Status.

Finally since PSOhub will be invoicing T&M contract lines you can also set up the system to generate the details of the time entries as part of the invoice (same principle as with manual invoicing of T&M contract lines). In the left section of a project, simply put the Invoice detail level to Detailed (as opposed to Summary). You can also specify a reference that will appear on the invoice one field down below.

Once the invoice is generated on the date specified on the Settings (and based on the time entries available for billing until this date) you will find it in the Invoices section of your project.

If it was set as a draft you will be able to open it and make any modification and then approved/send it.

Learn more about modifying an invoice

Learn more about approving/sending an invoice

If your invoice was set up to be approved and sent automatically you will see the invoice number displayed in the left section of the screen. If you do not integrate PSOhub with a financial solution, the invoice will be sent directly to your client.

If you have integrated PSOhub with your financial solution* you will see the number generated by your financial solution in the field Accounting invoice number. In this case the invoice will be first posted to your financial solution where it will, in turn, generate an invoice that will also be sent directly to your client.

*The list of financial softwares PSOhub integrates with is located in the Settings of PSOhub under Integration.

Learn more about how to define your invoice settings (invoice email, default sender, footer, etc):

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