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How to set up automatic invoicing?
Automatic invoicing of amount upon 100% Used
Automatic invoicing of amount upon 100% Used

Learn how to automate the invoicing of an amount upon 100% used.

Julie Bennett avatar
Written by Julie Bennett
Updated over a week ago

Updated 22nd January 2024

Set up your contract lines to be automatically invoiced upon 100% used.

In order for PSOhub to automatically invoice an amount upon 100% used you must leverage Fixed Fees.
​Note: This setting must be done before any time is booked; if the contract line was initially set up as Manual and time was booked against the contract line, you won't be able to change the invoicing type to 100% Used.

When this option is selected PSOhub will automatically invoice the contract line as soon as the value of the hours equals the value in the Amount field.

Note that this is a "one time" invoice; i.e. you will still be able to book time towards the contract line should you want to, but PSOhub will not invoice the contract line again. Best practice is to check the Deactivate line on budget overrun option when selecting the 100% Used invoicing scheme:

Because the invoice will be generated automatically you can decide whether you want:

  • The invoice to be first generated as a draft. This will allow you to review it, modify and then send it yourself or even delete it. Note, that if you delete the invoice, it will not be generated again.

  • Or, to be automatically approved and sent to the customer.

This setting is located in the left-hand section of the project in the Smart invoice status field.

Once the invoice is generated you will find it in the Invoices section of your project.

If it was set as a Draft you will be able to open it and make any modification and then approve/send it.

Learn more about modifying an invoice.

Learn more about approving/sending an invoice.

If your invoice was set up to be approved and sent automatically you will see the invoice number displayed in the left section of the screen. If you do not integrate PSOhub with a financial solution, the invoice will be sent directly to your client.

If you have integrated PSOhub with your financial solution* you will see the number generated by your financial solution in the Accounting invoice number field. In this scenario, the invoice will be first posted to your financial solution where it will, in turn, generate an invoice that will also be sent directly to your client.

*The list of financial software PSOhub integrates with is located in the Marketplace & Integrations settings.

Learn more about how to define your invoice settings (invoice email, default sender, footer, etc). In PSOhub you can leverage smart contracts and have the system automatically generate the invoices for you.

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