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Introduction to the Gantt chart
Introduction to the Gantt chart

How to use the Gantt chart

Claudette Albers-Reid avatar
Written by Claudette Albers-Reid
Updated over a week ago

The Gantt chart can be found in Task Board of your project or choose from the menu Tasks and Boards or Gantt Chart:

Display the Gantt chart in a project

Under the TASKS tab of a project, click the Board button:

The task board appears for your project. In the left-hand menu, click Gantt to open the associated Gantt for your project:

To display all the tasks within each task list or WBS (Work Breakdown Structure), in the toolbar immediately above the Gantt chart, click the Expand all button:

To display the time span of the project, in the toolbar, click the Zoom to fit button:

The task priorities are indicated by the coloured dot next to the task name (High = Red, Medium = Orange, Low = Green).

Tip: Make sure that all your tasks have a start and due date in order to see them in the Gantt chart. You can easily set this up in the Show board or Show list view.

Adjust view and change column order

By dragging and dropping the slide bar, you can adjust view of the columns.

The order of the data columns can be changed by dragging and dropping the desired column to its preferred position. The example below shows the ASSIGNED RESOURCES column being repositioned:

Change the timeline of a task

To change the timeline of a task, you can drag and drop the time bar of a task. In the example below, the 2.4 Time entry task is being moved:

Change the timeline of a task by dragging and dropping the time bar

Create and edit task dependencies

Task dependencies allow you to define relationships between tasks and visualize the sequence in which they must be completed in order to close a project.

In the example below, the task Business Rules is dependent on the previous tasks Revision, Customer Stories and Workflow being completed. These dependencies were created by individually selecting the Revision, Customer Stories and Workflows tasks and when you hover over the bar, two circles appear on both ends:

Click on the right-hand circle and drag and drop to the dependent task. In this case, Business Rules. An arrow will appear connecting the two tasks.

To edit the dependency details of a task, double-click the dependency line and the following dialog box appears:

Add, edit and delete a task

To create a new task right-click an existing task and select Add, Add task above or Add task below.

The new task will appear as New task 1. Right-click the task and select Edit.

Complete the task information as you would in the Board or List:

To delete a task, right-click the task and select Delete.

Update task progress

An assigned team member can update the progress of their task by selecting the task and sliding the progress bar to the desired percentage:

Update the task progress by selecting the task and dragging the corner of the task bar to the desired percentage

The %DONE column is automatically updated

The %DONE column is automatically updated with the new progress percentage

Search for task

Large projects containing high volume of tasks can be tiresome to locate in the Gantt chart.

The FIND TASKS BY NAME search box can help you limit the your tasks in view:

Search for task in the Gantt chart

The results immediately appear:

Additional functionalities

The Gantt toolbar also has the following functionalities:



Collapse all tasks

Zoom in

Zoom out

Display previous time span

Display next time span

Fit Gantt chart to full screen. Press the Esc key to close full screen.

Resets the Gantt chart settings.

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