In the Absence Calendar, you can register a known absence, holiday or public holiday for your resources.

Important: Only Admin users have access to this entity and can book absence for other users in either the Rise or Growth subscription plan.

Register an absence

Click the gear button to select the Settings:

Click the gear icon for Settings

Choose from the menu Absence Calendar:

Choose from the menu Absence Calendar

The Show Calendar view appears by default but you can also click on the Show list button:

Show Calendar button

Today's date is highlighted in blue by default. Click Create to register a team member's absence:

The following dialog box appears:

Complete the following fields:



Start date

Start of absence from 00:00 am

Up till

End of absence is until 23:59 pm / 11:59 pm


Reason for absence


Select from:

  • Holiday

  • Public Holiday

  • Absence

Show warning when assigned tasks in absence period

Select Yes or No, if you require a warning when a task has been assigned to a resource during their absence period. It's recommended to select Yes.

Select resource(s)

Select one, multiple or all resources.

Click Save. The new absence entry will appear in the Show calendar view:

Conflict between a registered absence and an assigned task

When a registered absence conflicts with an assigned task for the resource(s), the following warning appears:

Here, you have two options:

  • Reschedule or reassign the task to another resource(s).

  • Ignore the conflict.

Reschedule or reassign the task

From the conflict warning shown above, click the Cancel button:

In the above, you can change the date of the task or assign it to another resource(s). Then, click Save.

Keep registered absence

When a conflict appears and you wish to ignore it, simply click the Cancel button:

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