In the Absence Calendar, you can register a known absence, holiday or public holiday for your resources.
Note: Only people with the access levels Admin or Controller are able to add absences for resources.
Register an absence
Click the gear button to select the Settings:
Choose from the menu Absence Calendar:
The Show Calendar view appears by default but you can also click on the Show list button:
Today's date is highlighted in blue by default. Click Create to register a team member's absence:
The following dialog box appears:
Complete the following fields:
Field | Description |
Start date | Start of absence from 00:00 am |
Up till | End of absence is until 23:59 pm / 11:59 pm |
Description | Reason for absence |
Type | Select from:
|
Show warning when assigned tasks in absence period | Select Yes or No, if you require a warning when a task has been assigned to a resource during their absence period. It's recommended to select Yes. |
Select resource(s) | Select one, multiple or all resources. |
Click Save. The new absence entry will appear in the Show calendar view:
Conflict between a registered absence and an assigned task
When a registered absence conflicts with an assigned task for the resource(s), the following warning appears:
Here, you have two options:
Reschedule or reassign the task to another resource(s).
Ignore the conflict.
Reschedule or reassign the task
From the conflict warning shown above, click the Cancel button:
In the above, you can change the date of the task or assign it to another resource(s). Then, click Save.
Keep registered absence
When a conflict appears and you wish to ignore it, simply click the Cancel button:
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