Managing a project effectively requires clear visibility into how your budgeted hours compare to the hours you still plan to deliver and the hours already used. PSOhub brings these elements together by unifying your Budget (baseline), Planned Hours (ETC), and Actuals into a single view.
This article explains how to use Project Resource Planning, Project Planning, and Capacity Management to update your Estimate to Complete (ETC), monitor progress through the Planned vs Used Hours view, and understand whether your project is ahead, behind, or on track.
Budget, Planning and Actuals in One Place
Within your project, the Project Resource Planning module displays:
- Budget (Baseline) - under the To be planned column
- Planning ETC - under the Total column
- Overall Capacity - under the Available column
Switching to the Actuals tab adds the real number/value of time entries, letting you compare Budget vs Planned vs Used at any time.
When reviewing a project, any updates to the hours required to complete your phases or deliverables should be made in Resource Planning. This is where you increase or reduce your planned hours to update the project’s ETC.
You can adjust ETC:
- Directly in the project's Resource Planning
- From the Capacity Management module
- From the Project Planning module
Project Resource Planning
When reviewing a project, any adjustments to the number of hours estimated to complete the different phases/deliverables will be done in the project's Resource Planning. This is where you will add/reduce the number of planned hours, reflecting the updated ETC.
Project Planning
It can also be done via the Project Planning module, where you have the overview of Planned Hours vs Used Hours and where you can drill down to the detailed resource planning of the project.
Planned vs. Used Hours
A summarized view of Budget, Planned, and Used hours is also available at the project level in the Contract tab via the Planned vs Used Hours view.
Each component (Budget, Planned, Used) must be aligned at the Contract Line level. Your project structure determines the granularity you choose for tracking.
Where a budget is defined, it's essential to track:
- What has been used so far, and
- What the estimate to complete (ETC) is
Resource Planning, Capacity Management and Utilization
When planning resources over a timeline, it’s important to treat each phase or deliverable (Contract Line) individually.
Hours cannot be evenly distributed across months unless the project work is actually spread that way. Doing so would give an inaccurate representation of workload and capacity.
Timely and accurate planning ensures that future assignments can be scheduled based on a realistic view of capacity — one that reflects the entire project, not only the upcoming weeks.
PSOhub supports Daily, Weekly and Monthly planning, allowing you to:
- Begin with a high-level plan
- Break it down into weekly detail
- Refine further into daily planning when required
Accurate planning is also critical for evaluating resource utilization, determining whether your organization is meeting its billable hour targets, and supporting overall financial performance.
With PSOhub’s Utilization Report, you gain instant visibility into:
- Organization-wide utilization
- Team utilization
- Individual resource performance compared to targets
Finally, it’s important to regularly monitor whether your project is tracking ahead or behind based on Planned vs Used hours. Reviewing your progress against the estimated effort helps keep the project predictable and ensures your ETC remains accurate.