All Tasks: How to Track Tasks Across Multiple Projects in PSOhub
Understand what the All Tasks page is, how it is structured, and how to use it to monitor and manage tasks across all your projects
Audience
- Admin
- Project Manager
Objective
This article explains the All Tasks page in PSOhub: what it is, how it is structured, and how the different view modes, grouping options, and filters help you monitor and manage tasks across all your projects from a single place.
Introduction
The All Tasks page in PSOhub is a centralized workspace that brings together every task across every project into a single, unified view. Instead of opening each project individually to check on tasks, you can use the All Tasks page to monitor workload, track progress, and act on tasks across your entire portfolio.
It is designed for users who need a cross-project perspective: project managers tracking deadlines across multiple engagements, admins overseeing the full task landscape, and team members staying on top of their own assigned work.
Accessing the All Tasks Page
The All Tasks page is available from the main navigation. Click Tasks in the top menu and select All Tasks.
Task Visibility and Access Level
What you see on the All Tasks page depends on your user access level in PSOhub:
- Admin and Controller users see all tasks across all projects in the organization
- Project Manager users see tasks for projects they own or are a member of
This ensures that each user sees a task list scoped to what is relevant and permitted for their role.
Task Views: List, Kanban, Grid
The All Tasks page offers three view modes, each suited to a different way of working. You can switch between them at any time using the toggle at the top of the page.
List View
The default view. Tasks are displayed as rows in a vertical layout, with columns for project, assignee, dates, effort, used hours, remaining hours, priority, and milestone status. List is best when you want a structured, scannable overview and need to see multiple data points per task.
Kanban View
Tasks are displayed as cards arranged in columns that represent task status, such as To do, In progress, and Completed. Kanban is best when you want to visualize the flow of work and quickly spot bottlenecks or work in progress.
Grid View
Tasks are displayed in a spreadsheet-style layout designed for bulk editing. Grid is best when you need to update multiple tasks at once — for example, adjusting dates, reassigning resources, or updating priorities across many tasks.
💡 Tip: The Grid view can also be used to generate a task report. Apply filters to narrow down the tasks you want to include, then use the Export to Excel button to export the results.
Grouping Your Tasks
In the List view, you can choose how tasks are grouped using the Group by option at the top of the page. Each grouping reveals a different perspective on the same underlying task data.
| Group by | Description | Best used when |
|---|---|---|
| Due Date | Groups tasks by when they are due, with sections such as Due Today, Due this week, and Overdue | You want to focus on what needs attention now |
| Resource | Groups tasks by the person they are assigned to | You want to review workload by team member or spot resources who are over- or under-loaded |
| Project | Groups tasks by the project they belong to | You want to review progress project by project without switching context |
| Priority | Groups tasks by priority level: None, Low, Medium, or High | You want to focus on the highest priority work first |
| Status | Groups tasks by their current status: To do, In Progress, or Completed | You want to see the overall state of work at a glance |
Filtering Your Tasks
The filter bar at the top of the page lets you narrow down the task list to focus on a specific subset. Filters can be combined to refine the view further.
| Filter | Description |
|---|---|
| Status | Show only tasks with the selected status: To do, In Progress, or Completed |
| Priority | Show only tasks with the selected priority level |
| My Projects | Show only tasks belonging to projects you own or are a member of |
| Only Unassigned | Show only tasks that have not yet been assigned to a resource |
| Business Unit | Show only tasks linked to a specific business unit |
| Resource | Show only tasks assigned to a specific resource |
| Due Date | Show tasks within a specific date range: This week, Next week, This month, or a custom range |
📌 Note: Filters are applied across all view modes and grouping options, so you can combine a filter with any grouping to drill into the data you need.
Managing Tasks on the All Tasks Page
The All Tasks page is a full task management workspace. You can complete day-to-day work management tasks directly from the page without switching to individual projects.
Mark tasks as completed
Click the status indicator next to any task to mark it as complete. The task updates immediately and is reflected on the project.
Update task details
Edit a task's status, priority, dates, or assignee directly from the page. Changes are saved automatically.
Access the full task record
Click any task to open it. From here you can update additional fields, add notes, attach files, and review the task's full history — useful when a task needs more context or collaboration before it can move forward.
Log hours against a task
Log time directly from the All Tasks page without opening the project. This is useful when you are working across multiple projects and want to keep time records up to date without losing your cross-project view.
💡 Tip: Use the Grid view for bulk updates. This allows you to edit tasks inline. You can update status, priority, dates, and assignees across multiple tasks at once without opening each one individually.
What This Means For Your Work
The All Tasks page gives you a single place to monitor and manage work across your entire portfolio. By combining the right view mode, grouping, and filters, you can quickly answer questions like:
- What is due this week across all my projects?
- Who on my team is overloaded?
- Which tasks are unassigned and need attention?
- What is the status of work in a specific business unit?
This makes it easier to stay on top of cross-project work without losing context or switching between projects.
Next Steps
✅ Update and mark tasks as complete
Take action on your tasks by updating status, completing checklists, and marking milestones as done.
Tasks and Milestones: How to Update & Mark Tasks Complete in PSOhub
✅ Assign unassigned tasks to your team
Use the Only Unassigned filter to find tasks without an owner and assign them to the right team members.
How to Assign Multiple Tasks to Team Members in PSOhub
✅ Log time against a task
Keep your time records up to date by logging hours directly from the All Tasks page or from within a task.
How to Book Time on a Task in PSOhub