How to Invoice Products in PSOhub
Everything you need to know about invoicing products in PSOhub from setup to billing
Published: 1 June 2026
Audience
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Admin
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Controller
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PM
Objective
After reading this article, you will be able to:
- Understand what Products are in PSOhub and how they are billed
- Identify which invoicing method applies to your product
- Add a product contract line to a project
- Navigate to the correct article for your billing scenario
Introduction
In PSOhub, Products represent predefined or tangible items — such as hardware, software licenses, or subscriptions — that can be billed as part of a project.
How a product is invoiced depends on its Billing Frequency, which is set when the product is created and added to a Price List. This frequency determines whether the product is invoiced manually or automatically, and controls which invoicing method is available in the project.
There are three invoicing methods for products in PSOhub:
- Manual one-time — for products billed once in full
- Manual usage-based — for products billed after consumption
- Automatic recurring — for products billed on a repeating schedule
📌 Note: Billing Frequency is defined at the Price List level and cannot be changed from within a project. If the billing frequency for a product needs to be updated, an administrator must make that change in the product's Price List settings.
Before you Begin
If you are new to Products in PSOhub, the following articles provide useful context before setting up product invoicing:
👉 Recommended reading:
Step 1: Add a Product Contract Line to Your Project
Before a product can be invoiced, it must be added to your project as a Product contract line.
To add a product contract line, open your project, go to Financials, and create or edit a contract line. Select the Product tab, choose a Price List, and select the product you want to bill.
The contract line is configured with fields including Line Name, Description, Group, Line ID, Invoice Method, Tax Category, and GL Name / Article / Item / Service / Product.
Step 2: Identify Your Invoicing Method
The billing frequency of the product determines how it is invoiced. Use the table below to identify which method applies.
| Billing Frequency | Invoicing Method | Invoice Type |
|---|---|---|
| One-time | Manual | Invoice once after delivery |
| Usage-based | Manual | Invoice after consumption is logged |
| Monthly, Quarterly, or Yearly | Automatic | Recurring Fixed Fee invoice |
Step 3: Invoice the Product
Follow the guide that matches your product's billing frequency.
Manual One-Time Invoicing
Used for products that are delivered and billed in full, in a single invoice — such as setup fees or hardware purchases.
👉 Related articles:
Manual Usage-Based Invoicing
Used when a product is billed based on actual consumption. Usage is tracked by logging expenses against the product contract line. These entries are included when the invoice is generated.
👉 Related articles:
Automatic Recurring Invoicing
Used when a product is billed on a repeating schedule — such as monthly subscriptions, software licenses, or hosting fees. PSOhub generates invoices automatically according to the billing schedule. You can configure whether invoices are created as drafts for review or sent automatically.
👉 Related articles:
What Happens Next
Once your product has been invoiced, the Invoiced column on the contract line updates automatically. The invoice appears in the project's Activity Feed and syncs with any connected financial integrations.
You can monitor all product invoices from the Invoices tab of your project or from the global Invoices overview.
Next Steps
✅ Set up products and price lists
Create the products and price lists that define how your items are billed across projects.
Products and Price Lists in PSOhub
✅ Connect your accounting software
Sync invoices automatically with QuickBooks Online, Xero, Exact Online, or another connected platform.
Integrate Your Business Unit(s) with Financial Software