How to plan leave with AI Actions

This guide shows you how to plan leave in PSOhub, such as holiday, absence and public holidays, by asking your AI assistant, Claude or ChatGPT. Planned leave works like My Scheduler: it lowers the capacity that is available for resource planning. It doesn't book hours.

New to AI Actions? Start with AI Actions: create and update PSOhub data with your AI assistant. It explains how the preview and your approval work.

Before you start

Your AI assistant, Claude or ChatGPT, is connected to PSOhub. See Connecting your AI assistant to PSOhub.
Your account has access to AI Actions, a paid feature.
To plan leave for colleagues or public holidays, you are an administrator or controller.

Note: planning leave and booking leave as hours are two different things. Booking holiday or absence hours, which counts towards the holiday balance, is explained in How to log and change hours with AI Actions.

Big jobs in one request

You say	What happens
"Add all public holidays for 2027 in the Netherlands."	The assistant lists the dates first. After your yes, each public holiday is planned in the scheduler. Administrators and controllers only.
"Plan the team's summer holidays from this list."	One leave item per person and period, up to 20 per request. Each period is at most 31 days.
"I'm off from 21 December to 2 January, and on 6 January I'm out for half a day."	Two leave items: the holiday period, and 4 hours on 6 January.

Quick everyday changes

You say	What happens
"Plan my holiday from 3 to 14 March."	A holiday item for those working days, with your working hours.
"Block Friday afternoon for a doctor's appointment."	An absence item of the hours you give on Friday.
"Change the title of my March holiday to Skiing."	The title in the scheduler changes.
"Remove my holiday in March."	The planned leave is removed.
"Move my holiday to 10–21 March."	The old period is removed and the new one is added, in one request.

How to plan leave

Tell your assistant who, what kind and when. Holiday, absence or public holiday, with a start and end date.
Say how many hours if it isn't a full day. For a half day, give the hours, for example 4.
Check the preview. You see each period, from the first to the last working day, and the hours.
Approve. Say yes, or click the approve button if your assistant shows one.

What you can set

Setting	Details
Type	Holiday, absence, or public holiday (administrators and controllers).
Person	Yourself by default. Administrators and controllers can plan for colleagues.
Start and end date	One period per item, at most 31 days. It runs from its first to its last working day.
Hours	Default: the working hours in the period, spread evenly over the working days.
Title and details	Shown in the scheduler. Default title: the type.

Change or remove leave

Change the hours, title or details of planned leave.
Remove planned leave.
Other dates: the assistant removes the old period and adds the new one in the same request.

Verify it worked

After saving, the assistant lists the leave that was planned, changed or removed.
Open My Scheduler in PSOhub to see it.
Capacity in the resource planning is lowered for those days.

Who can do what

Role	Leave
Administrator, controller	Your own leave, leave for colleagues, and public holidays
Other roles	Your own leave

What is not possible

Periods longer than 31 days in one item. Split them into more items.
Booking leave as hours with this action. That is done as time entries; see How to log and change hours with AI Actions.
Changing the dates of planned leave directly. The assistant removes it and adds a new period instead.

Common issues

Leave for a colleague is refused. Only administrators and controllers can plan leave for others.
A period is refused. It is longer than 31 days. Split it.
The holiday balance didn't change. Planned leave doesn't book hours. Book the leave as hours to update the balance.
The hours look wrong. By default PSOhub uses the person's working hours in the period. Give the hours yourself for a part-time day.

Frequently asked questions

What's the difference between planning leave and booking leave?

Planned leave lowers capacity in the planning, so nobody gets planned on those days. Booked leave is a time entry that counts towards the holiday balance.

Can I plan public holidays?

Yes, as an administrator or controller. PSOhub has no public holiday calendar, so planning them yourself keeps capacity right.