Published: 1 June 2026
Audience
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Admin
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Controller
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Project Manager
Objective
This article explains how to create a deposit invoice for a Fixed Fee project in PSOhub and how to apply the prepayment to invoices as work is delivered. Deposit invoices help secure upfront payment and reflect the client's financial commitment before work begins.
Prerequisites
Eligible access
You must have Admin, Controller, or Project Manager access in PSOhub.
Fixed Fee project
A Fixed Fee project must already exist in PSOhub.
Steps
- Open the Fixed Fee project in the Financials tab.
- Click the + button to create a new contract line. Select Fixed Fee from the drop-down. The Contract Line dialog box opens.
- Name the contract line Deposit.
- In the left-hand pane, enter the deposit amount in the Amount field under Financials.
💡 Tip: You can the fields blank for Sales Budget and Budget Costs. Since the deposit is not tied to a specific deliverable, it does not need to reflect a portion of the project work.
5. In the right-hand pane, select Manual under Invoice Method.
6. Click Save.
7. Navigate to the Invoices tab of the project.
8. Click + Create invoice.
9. Select the Deposit contract line.
10. Click Create invoice. Click Close when complete.
11. Approve, Preview and/or Send Invoice as dictated by your workflow.
⚠️ Important: When you are ready to invoice for completed deliverables, apply the deposit by setting its value to zero in the Contract Line details. This causes the deposit to appear as a negative amount on the next invoice, offsetting the total.
💡 Tip: You have full flexibility over when to apply the deposit. It can be applied at any point during the project based on the agreed payment schedule with your client. To exclude the deposit from a specific invoice, simply leave the Deposit contract line unselected when creating that invoice.
Result
The deposit is deducted from the invoice total as a negative line item. For example, if you invoice $5,500 for Requirements Gathering and $7,200 for Design and Development, a $5,000 deposit applied to the same invoice reduces the total to $7,700.
Next Steps
✅ Send and manage invoices
Review, approve, and send invoices to your customers directly from PSOhub.
Invoicing in PSOhub
✅ Connect a financial integration
Link PSOhub to your accounting solution so invoices are posted and sent automatically.
How to Connect a Financial Integration in PSOhub