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How to Set A Budget For Your Contract Lines

Learn how to set the Amount, Sales Budget, and Budget Costs on a contract line using lump-sum budgeting in PSOhub

Published: 1 June 2026

Audience

  • Admin
  • Controller
  • Project Manager

Objective

This article explains how to set a contract line budget in PSOhub for each invoice method — Fixed fee, Time & Materials, Product, Retainer, and Expense — so your project tracks revenue, cost, and margin accurately from day one.

Prerequisites

You must have Admin, Controller, or Project Manager access in PSOhub.

If you have Project Manager access, you must be the assigned project manager for a              project.

At least one contract group and contract line must exist on the project.

Roles and rates should be fully configured

Steps

  1. Open the project and navigate to the Financials tab.
  2. Click the contract line you want to configure to open the Contract Line modal.
  3. Select the tab that matches the invoice method for this line: Fixed fee, Time & Materials, Product, Retainer, or Expense.

    For Fixed fee, Time & Materials, Retainer, and Expense lines:
    Field Description
    Amount The agreed value billed to the customer for this line
    Sales Budget The internal revenue target for this line
    Budget Costs The estimated internal cost to deliver this line
    For Product lines:
    Field Description
    Quantity The number of units sold
    Price per Unit The selling price per unit
    Cost per Unit The internal cost per unit
  4. Click Save.

📌 Note: For Product lines, Amount, Sales Budget, and Budget Costs calculate                                automatically based on quantity and unit prices. These fields cannot be edited directly.

Result

The budget values are saved on the contract line. PSOhub uses these values to calculate margin, measure budget usage in real time, and generate financial reports as time and expenses are logged against the line.

Next Steps

✅ Set up budget alerts and overwrite behavior
Configure thresholds to be notified when budget usage reaches a critical level and control what happens when it is exceeded.
Project Alerts: How to Set Up Budget Alerts & Prevent Budget Overwrite in PSOhub

✅ Build a detailed budget by role and resource
Go beyond line-level budgets by assigning hours and costs to specific roles and resources using the Budget Grid.
How to Create a Detailed Budget by Hours, Roles & Resources

✅ Understand how budgets, costs, and margins work
Learn how PSOhub calculates and tracks financial performance across your project contracts.
Project Budgeting: Understanding Budgets, Costs & Margins in PSOhub

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