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Reschedule Hours in Resource Planning

Learn how to reassign or shift planned hours when availability or project timelines change.

Published: 1 June 2026

Audience

  • Admin
  • Resource Manager
  • Project Manager

Objective

This article explains how to use the Reschedule function in PSOhub to adjust planned hours on a project when a resource becomes unavailable, overloaded, or when the project timeline needs to shift. You can either reassign the work to a different resource or redistribute the same resource's hours across different periods.

Prerequisites

You have Admin, Controller, or Project Manager access level

If you have Project Manager access, you must be the assigned Project Manager for the          project

The project has at least one resource with planned hours in Resource Planning

Access the Reschedule Function

The Reschedule function is available directly from the Resource Planning tab of your project. It appears on rows where a specific resource has been assigned — it is not available on unassigned role rows.

Steps

  1. Open your project and go to the Resource Planning tab.
  2. Hover over the resource row you want to reschedule.
  3. Click the Reschedule icon that appears. A modal opens with two options:
    • Replace Resource — reassign the planned hours to a different resource
    • Change Planning — redistribute the planned hours for the same resource across different periods

Replace Resource

Use Replace Resource when the planned work needs to be reassigned to another team member — for example, if the original resource is no longer available or a better-suited person has been identified.

Steps

  1. Click Replace Resource.
  2. Review the list and select the resource you want to assign.
  3. A confirmation message appears. Click Confirm & Replace.

Change Planning

Use Change Planning when the work should stay with the same resource, but their planned hours need to be moved to periods where they have more availability. This is useful when a resource is overloaded in some months but has capacity in others.

Steps

  1. Click Change Planning.
  2. PSOhub opens a rescheduling view showing the resource's currently planned hours and their available capacity across all months.
  3. Reduce or remove hours in months where the resource is overloaded.
  4. Add hours to months where the resource has capacity.
  5. Click Save & Reschedule.

📌 Note: The total number of planned hours does not change — you are redistributing                  existing hours, not adding or removing them.

Result

Planned hours are updated immediately across Resource Planning and Capacity Management. Whether you have replaced a resource or redistributed hours for the same resource, the changes flow through to all views — Month, Week, and Day — and your project planning stays aligned with actual capacity.

Next Steps

✅ Check your team's availability after rescheduling
Open Capacity Management to confirm the updated plan reflects realistic workload across your organisation.
Capacity Management: How to plan and scale your project team in PSOhub

✅ Plan project hours manually
Return to Resource Planning to add or adjust planned hours for any resource or role.
How to plan project hours manually using Resource Planning

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