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SAP Business One Time Tracking: How to Map Time to GL Accounts

Assign a GL account to a contract line so time entries map to the correct item in SAP Business One

Updated: 28 September 2026

Audience

  • Admins

  • Finance teams (Controllers)

  • Project Managers 

Objective

This article explains how to set up SAP Business One time tracking on Fixed Fee, Time & Materials (T&M), or Retainer contract lines. Team members book time on the contract line, and the GL account set on that line determines where the invoiced time is posted in SAP Business One. 

 📌 Note: Time is not booked on products, and products are not assigned to contract lines.           Invoiced time is mapped to SAP Business One through the contract line's GL account               only. 

Prerequisites

The SAP Business One integration must be enabled for the business unit.

 GL accounts must be synchronized from SAP Business One to PSOhub. 

Steps

Configure contract line or contract template

  1. Open your project or contract template.
  2. Click an existing contract line, or add a new one.
  3. Choose a contract line type that allows time to be booked: Fixed Fee, Time & Materials (T&M), or Retainer.
  4.  Click the Invoicing tab. 
  5.  In the GL Account field, select the SAP Business One GL account that invoiced time on this contract line should post to. 

 📌 Note: These steps apply whether you're working in an existing project or a contract                 template.  In a template, the GL account is set on the contract line before the template            is applied to a project. 

        6.   Check that PSOhub has mapped the associated SAP dimensions and tax category for the                        contract line. 

         7.   Click Save.

Book Time on the Contract Line

         8.    If you're using a contract template, import it into a project so the contract line becomes                             available for time entries. If you're working in an existing project, team members can book                     time against the contract line immediately.

Generate an Invoice

         9.   Generate an invoice as usual.  Time entries booked on the contract line are invoiced to the                      GL account selected in step 5. 

        10.  Open the invoice in SAP Business One to confirm the invoice line was posted to the correct                      GL account.

Result

 Time entries are booked on Fixed Fee, Time & Materials, or Retainer contract lines. When you invoice them, PSOhub posts each invoice line to the GL account set on the contract line in SAP Business One. 

Next Steps

 ✅  Invoice products to SAP Business One
Learn how product invoicing to SAP Business One works alongside invoiced time.  
SAP Business One Product Invoicing: How to Invoice Products in PSOhub 

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