Published: 1 June 2026
Audience
- Admin
- Controller
Objective
This article explains how to open the Overall Timeline, select the projects you want to display, and navigate the consolidated Gantt chart view to monitor progress across your portfolio.
Prerequisites
You must have Admin or Controller access.
The projects you want to track must already exist and have plans with tasks and dates assigned.
Access the Overall Timeline
Steps
- From the main menu, go to Tasks > Timeline.
- Click Select Projects.
- In the dialog that appears, search or filter to find the projects you want to include.
- Use the Show column to select one or more projects.
- Click Save.
- The Overall Timeline loads with all selected projects displayed. Each project appears as a row in the grid, with its tasks and milestones visible in the Gantt chart to the right.
💡 Tip: Use the eye icon to customize which columns are visible in the dialog. To remove all selected plans and start over, click Deselect all plans at the bottom of the window.
View Project and Task Details in the Grid
The grid displays your selected projects in a hierarchy: Projects → Tasklists → Tasks. Expand or collapse any level to control how much detail is visible.
| Column | Description |
|---|---|
| Name | The name of each plan, tasklist, task, or milestone |
| Start | The scheduled start date |
| Finish | The scheduled due date |
| Duration | The total number of days between the start and finish dates |
| % Done | Completion progress, shown as a percentage |
| Predecessors | Tasks that must be completed before the current task can begin |
| Successors | Tasks that depend on the current task being completed |
Track Progress in the Chart
Each row in the grid corresponds to a bar or marker in the chart:
- Dark blue bars represent Plans and Tasklists
- Green bars represent individual Tasks
- Diamond icons mark Milestones
- Arrowed connectors show Dependencies between tasks — these are read-only in the Overall Timeline and must be set at the project level
- The vertical red "Now" line marks today's date, giving you a live reference for where each project stands
Navigate the Timeline View
| Icon | Function |
|---|---|
| Collapse all / Expand all | Collapse or expand all project plans in the grid |
| Zoom in / Zoom out | Increase or decrease the time scale of the chart |
| Zoom to fit | Automatically resize the chart to display all tasks in view |
| Previous / Next | Scroll the chart forwards or backwards in time |
Result
The Overall Timeline displays your selected projects in a single consolidated Gantt chart, split into two panels: a grid on the left and a Gantt chart on the right. You can compare schedules, track milestones, and monitor delivery dates across your portfolio at a glance.
Dependencies are visible but read-only. To add or edit dependencies, open the individual project plan.
Next Steps
✅ Use the Timeline to track and adjust your schedule
Learn how to move tasks, set dependencies, save a baseline, and monitor progress directly in the Timeline.
How to use the Timeline in PSOhub
✅ Explore all task views in PSOhub
Understand how the Timeline fits alongside the List, Kanban, and Grid views and when to use each one.
Task views: what they are and how to use them
✅ Share your Gantt chart with a client
Create a read-only shareable link so clients can view your project plan and Timeline without needing access to PSOhub.
How to Share a Project Plan & Gantt Chart with a Client via Shareable Link