Time & Expenses: Introduction to Tracking Time and Costs in PSOhub
Learn how time and expense tracking works in PSOhub and where to find the tools that fit your workflow
Published: 1 June 2026
Audience
- All Users
Objective
After reading this article, you will be able to:
- Understand how time and expense tracking fits into the PSOhub workflow
- Identify the different methods available for logging time
- Know where to go to start tracking time and expenses on your projects
Introduction
Time and expense tracking in PSOhub connects the work your team delivers directly to your project financials. Every hour logged and every expense submitted feeds into your contract usage, budget tracking, and invoicing — giving you a real-time view of what has been delivered and what it costs.
PSOhub offers multiple ways to log time, so your team can work in the way that suits them best — whether that's a manual entry, a calendar integration, or tracking time directly from a task.
This article gives you an overview of the Time & Expenses module and links to the detailed guides for each feature.
How time and expense tracking fits into PSOhub
When your team logs time or submits an expense in PSOhub, it is always linked to a project and a contract line. This means that every entry directly updates your budget usage, supports approval workflows, and flows through to invoicing when the time comes.
Time entries can be reviewed and approved by project managers or administrators before they are used for invoicing. Expenses follow the same pattern — submitted, approved, and invoiced as part of your project billing cycle.
Ways to track time in PSOhub
PSOhub gives you several methods to log time, depending on how your team works.
👉 Related articles:
- How to book time manually in the Timesheet Calendar
- How to Book Time in the Timesheet Grid
- How to book time on a task
- How to Log Time from a Contract Line
- Time tracking with the Chrome Extension plugin
- How to track time from your phone in PSOhub
Ways to track expenses in PSOhub
In addition to time, you can log expenses directly against a project. Expenses are linked to a contract line and can include receipts and attachments.
👉 Related articles:
- How to book expenses in PSOhub
- How to Book an Expense on Behalf of Another Resource in PSOhub
- How to modify an expense on behalf of another resource in PSOhub
Importing historical time and expenses
If you have ongoing projects when you start using PSOhub, you can backfill time and expenses against them. This ensures your project financials reflect the full picture from day one.
👉 Related articles:
Timesheet approvals
PSOhub supports a structured approval process for time entries. Project managers and team leads can review submitted hours before they are finalized and used for invoicing.
👉 Related articles:
- Approval of hours: how does it work?
- Activate approval of hours
- How does a project manager approve hours?
- How does a team lead approve hours?
What happens next
Once time and expenses are tracked and approved, they flow directly into your project financials and invoicing. You can review usage against your contract budgets, generate invoices based on logged work, and report on actuals across your portfolio.
Next Steps
✅ Start tracking time
Log your first time entry against a project using the Timesheet Calendar or Timesheet Grid.
How to book time manually in the Timesheet Calendar
✅ Submit an expense
Record a project-related cost by submitting an expense directly against a contract line.
How to book expenses in PSOhub
✅ Set up time approval
Configure your approval workflow so that submitted hours are reviewed before invoicing.
Approval of hours: how does it work?